I still think that knowing how to write a letter is a very useful life skill, even when most letters are now e-mails. Writing well makes you taken more seriously, no matter how the recipient’s e-mail reader presents it to them.
However, form continues to matter more than content for some letter writers, beyond even whether you indent paragraphs, double-space at the end of sentences, or use “Yours faithfully” if the addressee’s name is not known.
To that end, the US Secretary of State has mandated that diplomats use the Times New Roman font over Calibri in both internal and external correspondence, reversing a change made in 2023. The bulletin said this was “to restore decorum and professionalism to the Department’s written work products and abolish yet another wasteful [diversity, equity, inclusion and accessibility] program[me]”. The story reminded me of a 2019 story about former MP Jacob Rees-Mogg’s staff issuing a style guide for his letters, including banned words and rules on spacing, although no requirements for font usage was reported. One person’s decorum is another’s pretension.
In branding my website, YouTube videos and social media, I have seen my name in Futura Extra Bold for so long that I cannot imagine changing it. I had considered changing to Albertus, the woodcut-like font used throughout the TV series “The Prisoner”, but I like Futura’s presence as a clear, unambiguous typeface, regardless of how thick or wide you make it, coming from a Modernist, European tradition. It also happens to predate Times New Roman by five years, having first appeared in 1927.
The rounded ends of Calibri, contrasting with the ornate serifs of Times New Roman, were easier for people with certain sight conditions, and easier to read on a computer screen. I know the latter is correct, because regardless of how I start writing, my finished articles are saved on Microsoft Word in Calibri, a much easier choice for me to scan when typing and editing. Even after Microsoft replaced it, as the default font in Word, with the Helvetica-like Aptos in 2024, every new document I open in Word starts with changing the font back to Calibri. I use Arial when posting written articles online because, again, it is the clearest font available on the hosting software I use. I do not understand the use of Times New Roman on a computer screen except in large sizes, styling details becoming lost when made smaller.
Times New Roman, as the name suggests, had the very specific use case of being read on a printed page. When “The Times” introduced the font for the first time on 3rd October 1932, it acknowledged the reasons for the change to thicker lines and tighter spacing: “When it was founded, The Times was read in coffee-houses; in the nineteenth century, it came to be read in trains; to-day it is largely read in cars and airliners. Reading habits, dependent on social habits, will not remain constant. Neither must newspaper typography remain constant.”
Indeed, “The Times” only used Times New Roman in 1972, with each of the subsequent five “Times” fonts addressing changes in printing method, the paper used, and legibility concerns. The irony may well be that, for the perennially stuffy “newspaper of record” tradition in which “The Times” trades, the font in which it is read is the most progressive thing about it.
Meanwhile, If I know I am printing a letter, the font I use is Courier New, like I have used a typewriter. If in doubt, use a font that can be read from outer space.
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